CRM for hotel sales teams

A CRM for hotels whose sales team lives on the phone

NLCaller is the phone CRM for hotel sales offices chasing banquet enquiries, group bookings and corporate rate accounts, separate from the property's front-office systems.

3-day free trial · Basic Dialer free forever · Updated

What is CRM in a hotel, and where does a calling CRM fit?

In a hotel, CRM usually means two different things. One is guest data inside the property management system, used for stays and loyalty. The other is the sales office's pipeline: a family asking about a banquet for 300, a company wanting 20 rooms for a training week, a travel desk negotiating its yearly corporate rate. NLCaller handles the second kind, as a calling CRM on the sales manager's phone. Banquet and group enquiries are saved with custom fields for function date, pax, hall and menu, and tagged by source such as Website, JustDial, Referral or a custom travel-agent tag. The menu card and hall photos go out as a WhatsApp template while the caller is still deciding. Corporate accounts are handled differently: the signed rate is recorded as a yearly package, and the expiring-soon filter lists agreements due for renewal, so the call happens before the account drifts away. As of October 2026, each sales seat is ₹162 a month on annual billing (₹1,944), plus GST.

Hotels that host weddings will recognise the family dynamics on the wedding planners page. For annual agreements, the renewal reminders guide shows how the expiry filters work. Offsites and launches can reach a hotel through an events firm, whose side of the deal is on the event management CRM page.

How does a hotel sales office work its calls in NLCaller?

Think of a 60-room business hotel in Coimbatore with a two-person sales office and two banquet halls. An invented setting used purely as an example.

Hotel sales office call routine in NLCaller
MomentWhat the team doesWhat NLCaller does
MorningThe sales manager reviews function enquiries for the coming monthsThe shared filter sorts leads by the function date field and status, so tentative dates stand out
Banquet enquiry callA family asks about a hall for a receptionThe caller becomes a lead with pax, hall and date fields, and a menu template goes out on WhatsApp
Site visitThe family tours the hall and tastes the menuStatus moves to Visited, with a decision-call alarm booked two days out
Corporate accountA company's admin team negotiates a room rate for the yearThe signed agreement is stored as a yearly package against the company as a paid client
Missed call during an eventThe phone rings while the manager is on the banquet floorThe caller gets an automatic WhatsApp for missed calls, and the number stays in the missed list
Month before the rate expiresThe account is called to renewThe renewal reminder rings, and Renew extends the agreement from its current end date
Month endThe general manager asks how sales are goingRevenue cards show the month's recorded sales, and the team call log shows each person's calls

Which NLCaller features help hotel sales most?

Banquets

Menus and hall photos while the family is listening

Keep a template for each hall and menu with photos or a PDF attached, and send it during or right after the call so the family compares with something in hand.

  • Fill template blanks with the date and pax
  • Read receipts show when it was opened

Corporate accounts

Rate agreements that do not lapse quietly

Record each company's agreement as a yearly package. Two filters, one for agreements ending today and one for the coming week, show which accounts need a call now.

  • Each agreement kept as a separate sale
  • Custom client fields for billing contact or GST name

Where business comes from

See which channel sends confirmed functions

Tag every enquiry by source, from walk-ins and the website to travel agents, then filter by tag and a Confirmed status to see what each channel brings.

  • Custom source tags
  • Export a filtered list to CSV

Can the reservations desk use NLCaller too?

Yes, for calls. Keep its role clear:

  • Use it to answer and return calls, note what the caller wanted and follow up on undecided stays.
  • Enter the actual room booking in your property management system or booking engine, not in NLCaller.
  • Give reservations staff their own login so their calls appear in the team call log beside the sales office.
  • Teams calling through long lists of past guests can use the auto dialer for a hands-free session.

Sample thoughts from hotel sales offices using NLCaller

  • “Families ask for the menu while still on the line. I send it before we hang up and they visit the same week.”

    Banquet sales manager, business hotel, Coimbatore

  • “Our corporate rates used to expire without anyone noticing. Now the list tells me who to call each Monday.”

    Director of sales, resort, Lonavala

  • “When I am on the banquet floor, missed callers still hear from us, and I return the calls after service.”

    Sales executive, heritage hotel, Jodhpur

Pricing

How much does NLCaller cost?

NLCaller costs ₹162 per user per month on yearly billing or ₹254 on the 3-month plan, plus GST. The Basic Dialer is free forever.

Basic Dialer

₹0free forever

No payment, no expiry

  • Calling
  • WhatsApp after every call
  • Call analytics on your phone
Get the free dialer

3 months

₹254per user per month + GST

Billed ₹762 per user every 3 months · $13 outside India

  • Every feature in the app
  • Leads, auto dialer, reminders and WhatsApp CRM
  • Team features, attendance and web dashboard
Start 3-day free trial

36% less per month

Yearly

₹162per user per month + GST

Billed ₹1,944 per user per year · $25 outside India

  • Every feature in the app
  • Leads, auto dialer, reminders and WhatsApp CRM
  • Team features, attendance and web dashboard
Start 3-day free trial

Prices per user. GST added for India. Outside India, prices are in US dollars per user per billing period. The free trial opens every paid feature for 3 days. Prices checked 3 October 2026.

What NLCaller is not, for a hotel

NLCaller looks after sales and follow-up calls. A hotel still needs separate software for:

  • Room inventory, check-in and folios: that is the job of a property management system.
  • Online reservations, channel management or rate distribution to travel sites, which need a booking engine.
  • Taking advance payments or issuing invoices; NLCaller only records the amounts against a sale.

Questions people ask

What is the best crm for hotels' banquet and group sales?

Where most group and function business starts with a phone call, the best crm for hotels of that kind is NLCaller, because it tracks function enquiries by date, sends menus as templates and reminds you before corporate rates expire.

What CRM software do hotels use?

Hotels often use the guest module of their property management system plus a separate sales tool. NLCaller is a hotel sales-office calling CRM that covers banquet, group and corporate calls from the salesperson's phone.

What is CRM in a hotel?

It is how the hotel keeps track of guests and prospective business: stay history for guests, and the enquiry pipeline for banquets, groups and corporate accounts. NLCaller is built for the pipeline side.

Is NLCaller a hotel PMS or booking engine?

No. It has no rooms, rates or availability. Bookings stay in your PMS or booking engine, and NLCaller handles the calls that lead to them.

Can NLCaller remind us when a corporate rate agreement is due?

Yes. Save the agreement as a yearly package, and renewal reminders ring before it ends. Renew then continues from the current end date.

How much does NLCaller cost a hotel sales team?

A sales login costs ₹1,944 per year, or ₹762 if you prefer paying quarterly, with GST added, after a 3-day trial of all features. Properties abroad are charged $25 yearly or $13 for three months.

How this page was made: drafted with AI assistance from NLCaller's documented features, Google search research and dated public sources.

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